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Town of Channel-Port aux Basques
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Channel-Port aux Basques, Newfoundland Labrador
The links below provide relevant information on the current employment opportunities for the Town of Channel-Port aux Basques, as well as other businesses and organizations throughout our region. Browse through the postings to find what employment opportunities fit your skills and qualifications. Happy Hunting!
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Posted: Feb 4, 2016 1:49 pm NFLD
Employment OpportunityTOWN OF CHANNEL - PORT AUX BASQUES
Purpose of the Position:
The Town Clerk is accountable for the provision of support to the Council and the Town Manager in a Corporate Secretary role as determined by the Municipalities Act, as well as being a Department Head in the administrative arm of Council. The Town Clerk reports to the Town Manager.
Duties and Responsibilities:
Record and ensure safe preservation of the minutes, documents and resolutions of Council and its Committees as required by the Municipalities Act.
Safeguard all records of Council by developing, maintaining, and supervising the use of an efficient and appropriate filing system.
Fulfill the role of office manager for all general office functions, maintain a sufficient stock of office supplies, co ordinate the acquisition of the above and be responsible for the efficient functioning of the town office.
Ensure the smooth and efficient operation of Council meetings by ensuring members are appropriately informed of the agenda; assembling meeting kits; ensuring all appropriate information and data is available; and ensuring that Council chambers are properly stocked and any relevant equipment is functioning properly.
Prepare and conduct orientation for new Council members.
Oversee the Towns banking needs and transactions including: managing loans/bank accounts; staying apprised of the Towns standings with loans/bank accounts; amortization schedules; etc.
Exercise signing authority with new bank accounts, loans, investments, government documents, payables, property acquisitions, etc.
Manage the accurate and comprehensive financial accounting of the Towns assets and liabilities.
Ensure that the financial audit is conducted.
Maintain the assessment roll by performing all functions assigned by the Assessment Act: including: transfer of ownerships, assessments, supplementary assessments, etc.
Fulfill the role as ATIPPA co-ordinator.
Maintain custody of the corporate seal of the Town and ensure that it is affixed to all such documents which are required by Council.
In conjunction with the Council and Town Manager execute policy development, communication, implementation and review as required.
Determine and maintain appropriate insurance coverage for all assets of the Town.
Perform Human Resources functions such as maintenance of attendance records and leave schedules.
Manage by-law preparation.
Respond to work groups, supervisors and the public in a polite, informative, caring and effective manner.
Assist the Town Manager with Labour Relations activities.
Perform the duties and responsibilities of the treasurer.
Attend Council meetings and special meetings called by Council.
Manage government documents including: receiver general, workers compensation, HAPSET, aged tax receivables, tax recovery plan, HST, payroll remittance, annual pension information return, etc.
Manage, review and administration of Towns pension and insurance plans for all employees.
Prepare and manage payroll for all Town employees.
Issue permits, certificates, licences, notices and other documents as required.
Receive and respond to written representation made to Council as required.
Perform the duties of Returning Officer for Municipal Elections: responsible for the overall organization of elections, by-elections, plebiscites and referenda conducted by or on behalf of the Town.
Assist in budget submissions for Municipal Affairs based on budget information provided by the Finance Committee.
Assist with the preparation of capital works documents.
Review payables (as entered by the Accounts Payable Clerk).
Manage the sale of vacant land with taxes owing (conduct title searches; expropriate the land; advertise; auction; prepare appropriate documentation).
Fulfill the requirements of the Municipalities Act by performing all functions assigned by the Act and/or direction of Council.
Perform the duties of the Town Manager when unavailable.
Other supporting duties as directed by the Town Manager.
A degree or diploma in Office or Business Administration from a recognized post secondary institution supplemented by 3-5 years accounting experience
Strong computer skills including the ability to do spreadsheets and word processing
Proficiency in Town Suite and Simply Accounting
Strong written and oral communication skills
Experience in meeting procedures including minute taking and agenda development
Be able to work in an individual and/or team setting as well as a demanding work environment
Ability to take initiative
Generally, office environment
Out for meetings/conferences/training. Some travel within the Town
Out of Town travel may be required to attend training
General Work Schedule
8:30am 4:00pm (summer schedule)
Must attend all regular Council meetings and any special meetings called by Council
Salary for this position is based on qualifications and experience.
Please forward resumes, giving complete details of qualifications along with three references, to: Town of Channel - Port aux Basques, P.O. Box 70, 67 Main Street, Port aux Basques, NL A0M 1C0; Fax: 695-9852; email: firstname.lastname@example.org Deadline for applications is Friday, February 12, 2016.
The Town of Channel - Port aux Basques thanks all applicants for their interest, however, only those selected to complete a document preparation, typing and accounting test will be contacted.